Lien Letter Workbench – PatrolWorks equips managers to generate Lien Letters and required documentation as required by regulators for a list of pending vehicles from one screen (NOT one-by one). The process logic accommodates variations in the scheduled auction date based on local requirements, often related to the value of the vehicle.
Step 1: “Load the list” shows the vehicles that are headed to auction or disposal (were not released to the owner shortly after impounding).
Step 2: “Letter Started” triggers the logic to automatically set the planned auction date based on the category of the vehicle (typically based on estimated value). “Clear Dates”, by category, are calculated as the earliest opportunity for an auction.
Step 3: “Generate Lien letters” (or Demand of Payment letters) launches the process to notify registered owners and lien holders – printing the requisite letters – customized to local requirements
Step 4: “Labels” creates a formatted output for printing to label sheets. The labels can be used for mailing or to attach to related paperwork as an ID tag
Step 5: “DMV Notice” generates a form that can be sent to regulatory agencies as required
Step 6: “Newspaper List” similarly generates a form for publishing the list of vehicles slated for an upcoming auction
Step 7: “Set Actual Auction Date”, realigns timing (Planned Date) to the latest schedule
